Quick answer
An excavation/earthmoving invoice in Australia should include your business details (including ABN), an invoice number, dates, a clear description of the work (machine, wet or dry hire, hours, float, tip fees), GST (if registered), and payment terms.
Use the copy/paste template below, or send it faster with Free Invoice App (Starter plan includes 7 sends/month, no credit card).
The solution (manual first, then faster)
Option A: Use a manual template (good in a pinch)
Manual templates work on-site when you just need something you can copy into an email or PDF.
Option B: Use Free Invoice App (faster, more consistent)
- Save the builder/client and site once, reuse forever
- Generate a clean PDF instantly
- Email invoices and track status (draft / sent / paid)
- Upgrade only when you need it: Starter (7 sends/month), Pro (250 sends/month), Pro+ (unlimited + custom domain + team)
Free excavation tax invoice template (copy/paste)
Copy this into a document. If you’re GST-registered, label it “Tax Invoice” and include GST amounts.
TAX INVOICE (if GST-registered) From: Business name: [Your Earthmoving Business Name] ABN: [Your ABN] Phone: [Phone] Email: [Email] Bill To: Client name: [Builder / Client Name] Site address: [Job Address] Email: [Client Email] Invoice details: Invoice number: [INV-0001] Invoice date: [DD/MM/YYYY] Due date: [DD/MM/YYYY] Work / hire: - [5T excavator wet hire — 8 hrs @ $X] $[amount] - [Bobcat / posi-track — [n] hrs @ $X] $[amount] - [Float / transport (each way)] $[amount] - [Tip fees / spoil removal] $[amount] - [Materials: road base / fill] $[amount] Subtotal (ex GST): $[amount] GST (10%): $[amount] (only if GST-registered) Total: $[amount] Payment terms: - Payment due in [7/14] days - Bank transfer to: [Account name / BSB / Account] - Reference: Invoice number Notes: - Minimum hire [n] hrs. Thanks for your business.
Wet vs dry hire and hourly rates
Spell out whether the rate is wet hire (machine + operator) or dry hire (machine only), and show the hours clearly — itemised, easy-to-check lines get paid faster. Float/transport and tip fees should be separate lines so clients can see exactly what they’re paying for. Our invoice description guide has more on clear line items.
What needs to be on an earthmoving tax invoice in Australia?
- Words “Tax Invoice” (if GST-registered)
- Your business name and ABN
- The invoice date and a unique invoice number
- A description of the machine, hours and work supplied
- The total amount payable
- GST amount (or that the total includes GST)
Note: This is general information and not tax advice.
Features earthmoving operators tend to use most
- Mobile PDFs: create and email the invoice from site.
- Recurring (Pro): bill regular builder clients across ongoing jobs.
- Add expenses: track fuel, float and tip fees so your margin is clear.
- Scheduled sending (Pro): queue invoices for end of the job.
Conclusion: send your earthmoving invoice today
Copy/paste the template above if you just need something quick. For PDFs, recurring builder work, and tracking, Free Invoice App handles the full workflow.