Quick answer
A mobile mechanic invoice in Australia should include your business details (including ABN), an invoice number, dates, the vehicle details (make, model, rego and ideally VIN/odometer), a clear breakdown of call-out, labour and parts, GST (if registered), and payment terms.
Use the copy/paste template below, or send it on the spot with Free Invoice App (Starter plan includes 7 sends/month, no credit card).
The solution (manual first, then faster)
Option A: Use a manual template (good in a pinch)
Manual templates work roadside when you just need something you can copy into an email or PDF.
Option B: Use Free Invoice App (faster, more consistent)
- Save the customer and vehicle once, reuse next service
- Generate a clean PDF instantly from your phone
- Email invoices and track status (draft / sent / paid)
- Upgrade only when you need it: Starter (7 sends/month), Pro (250 sends/month), Pro+ (unlimited + custom domain + team)
Free mobile mechanic tax invoice template (copy/paste)
Copy this into a document. If you’re GST-registered, label it “Tax Invoice” and include GST amounts.
TAX INVOICE (if GST-registered) From: Business name: [Your Mechanic Business Name] ABN: [Your ABN] Phone: [Phone] Email: [Email] Bill To: Customer name: [Customer Name] Service address: [Where the job was done] Email: [Customer Email] Vehicle: Make/Model: [e.g. Toyota Hilux] Year: [____] Rego: [____] Odometer: [____ km] VIN: [optional] Invoice details: Invoice number: [INV-0001] Invoice date: [DD/MM/YYYY] Due date: [DD/MM/YYYY] Work performed: - [Call-out fee] $[amount] - [Labour: 1.5 hrs @ $X/hr] $[amount] - [Parts: brake pads (front)] $[amount] - [Parts: oil & filter] $[amount] - [Sundries / consumables] $[amount] Subtotal (ex GST): $[amount] GST (10%): $[amount] (only if GST-registered) Total: $[amount] Payment terms: - Payment due on completion / within [7] days - Bank transfer to: [Account name / BSB / Account] - Reference: Invoice number / Rego Notes: - Thanks for your business. Warranty: [parts/labour terms].
Getting paid on the spot (and cash jobs)
Many mobile mechanics get paid immediately by transfer or card. Even when a customer pays cash, you still need to issue an invoice/receipt and record the income — see our guide to invoicing cash jobs legally. Marking the invoice “Paid” turns it into a receipt the customer can keep.
What needs to be on a mechanic’s tax invoice in Australia?
- Words “Tax Invoice” (if GST-registered)
- Your business name and ABN
- The invoice date and a unique invoice number
- A description of work and parts supplied (and the vehicle it relates to)
- The total amount payable
- GST amount (or that the total includes GST)
Note: This is general information and not tax advice.
Features mobile mechanics tend to use most
- Mobile PDFs: create and email the invoice before you pack up the van.
- Mark as paid: turn an invoice into a receipt the moment they transfer.
- Add expenses: track parts and fuel so your real margin per job is clear.
- Recurring (Pro): handy for fleet or regular-service customers.
Conclusion: send your mechanic invoice today
Copy/paste the template above if you just need something quick. For on-the-spot PDFs, receipts, and tracking, Free Invoice App handles the full workflow.