Quick answer
A tutor invoice in Australia should include your business details (including ABN), an invoice number, dates, a clear description of the sessions (subject, dates, number of hours), the rate, GST (if registered — many tutors aren’t), and payment terms.
Use the copy/paste template below, or automate weekly students with Free Invoice App (Starter plan includes 7 sends/month, no credit card).
The solution (manual first, then faster)
Option A: Use a manual template (good in a pinch)
Manual templates work when you just need something you can copy into an email or PDF.
Option B: Use Free Invoice App (faster, more consistent)
- Save each student/parent once, reuse forever
- Generate a clean PDF instantly
- Email invoices and track status (draft / sent / paid)
- Upgrade only when you need it: Starter (7 sends/month), Pro (250 sends/month + recurring), Pro+ (unlimited + custom domain + team)
Free tutor tax invoice template (copy/paste)
Copy this into a document. If you’re GST-registered, label it “Tax Invoice” and include GST amounts. Many tutors under $75k turnover are not registered — if so, leave GST off.
INVOICE (or TAX INVOICE if GST-registered) From: Business name: [Your Name / Tutoring Business] ABN: [Your ABN] Email: [Email] Phone: [Phone] Bill To: Parent/Student name: [Name] Email: [Email] Invoice details: Invoice number: [INV-0001] Invoice date: [DD/MM/YYYY] Due date: [DD/MM/YYYY] Sessions: - [Maths tutoring — 4 x 1 hr @ $X] $[amount] - [Exam prep block — 5 sessions] $[amount] - [Resources / materials] $[amount] Subtotal (ex GST): $[amount] GST (10%): $[amount] (only if GST-registered) Total: $[amount] Payment terms: - Payment due in [7/14] days - Bank transfer to: [Account name / BSB / Account] - Reference: Invoice number Notes: - Cancellation: [e.g. 24 hours' notice]. Thanks!
Weekly students and term blocks
If you teach the same students weekly, set up a recurring invoice per student so each week or term is billed automatically. Many tutors prefer billing a term-block in advance — just send a single invoice for the block from the template above.
Do tutors need to charge GST?
Only if your turnover reaches $75,000 in a 12-month period. Most independent tutors are under that threshold and so don’t register for or charge GST — in which case you issue a plain “Invoice” (not a “Tax Invoice”) with no GST line. See our guide to invoicing when you’re not GST-registered.
Note: This is general information and not tax advice.
Features tutors tend to use most
- Recurring invoices (Pro): automate weekly or term billing.
- Scheduled sending (Pro): queue invoices for the start of each term.
- Mark as paid: turn an invoice into a receipt for parents’ records.
- Mobile PDFs: send an invoice straight after a lesson.
Conclusion: send your tutoring invoice today
Copy/paste the template above for a one-off, or set up recurring billing for your weekly students with Free Invoice App.