Quick answer
A wedding/event planner invoice in Australia should include your business details (including ABN), an invoice number, dates, a clear description of the service (planning package, on-the-day coordination, styling, vendor management), the milestone or deposit it covers, GST (if registered), and payment terms.
Use the copy/paste template below, or send it faster with Free Invoice App (Starter plan includes 7 sends/month, no credit card).
The solution (manual first, then faster)
Option A: Use a manual template (good in a pinch)
Manual templates work when you just need something you can copy into an email or PDF.
Option B: Use Free Invoice App (faster, more consistent)
- Save each client/event once, reuse forever
- Generate a clean PDF instantly
- Email invoices and track status (draft / sent / paid)
- Upgrade only when you need it: Starter (7 sends/month), Pro (250 sends/month), Pro+ (unlimited + custom domain + team)
Free event planner tax invoice template (copy/paste)
Copy this into a document. If you’re GST-registered, label it “Tax Invoice” and include GST amounts.
TAX INVOICE (if GST-registered) From: Business name: [Your Planning Business Name] ABN: [Your ABN] Phone: [Phone] Email: [Email] Bill To: Client name: [Client Name] Event: [Type] Date: [DD/MM/YYYY] Venue: [Venue] Email: [Client Email] Invoice details: Invoice number: [INV-0001] Invoice date: [DD/MM/YYYY] Due date: [DD/MM/YYYY] Service (this milestone): - [Full planning package — Milestone 1/3] $[amount] - [On-the-day coordination] $[amount] - [Styling & design] $[amount] - [Vendor management] $[amount] Subtotal (ex GST): $[amount] GST (10%): $[amount] (only if GST-registered) Total: $[amount] Less deposit/prior milestones: -$[amount] Balance due this invoice: $[amount] Payment terms: - Payment due in [7/14] days - Bank transfer to: [Account name / BSB / Account] - Reference: Invoice number Notes: - Vendor costs billed separately/at cost. Thanks!
Milestones, deposits and vendor costs
Planning fees are usually billed in milestones — a deposit to book, a mid-point payment, and a balance before the event. Invoice each stage separately and reference what’s already been paid. If you pay vendors on the client’s behalf, keep that as a clearly labelled line and confirm the GST treatment with your accountant. See our deposit invoice guide and freelancer invoicing guide for scope and terms wording.
What needs to be on an event planner’s tax invoice in Australia?
- Words “Tax Invoice” (if GST-registered)
- Your business name and ABN
- The invoice date and a unique invoice number
- A description of the service and milestone covered
- The total amount payable and any prior payments
- GST amount (or that the total includes GST)
Note: This is general information and not tax advice.
Features event planners tend to use most
- Milestone invoicing: deposit, mid-point, and final balance.
- Scheduled sending (Pro): queue milestone invoices for set dates.
- Per-service T&Cs (Pro+): attach cancellation and scope terms to every PDF.
- Custom domain (Pro+): send from your own business email.
Conclusion: send your event planning invoice today
Copy/paste the template above if you just need something quick. For milestones, deposits, and tracking, Free Invoice App handles the full workflow.