Quick answer
A celebrant invoice in Australia should include your business details (including ABN), an invoice number, dates, a clear description of the service (ceremony, paperwork and lodgement, rehearsal, travel), any deposit already paid, GST (if registered — many celebrants aren’t), and payment terms.
Use the copy/paste template below, or send it faster with Free Invoice App (Starter plan includes 7 sends/month, no credit card).
The solution (manual first, then faster)
Option A: Use a manual template (good in a pinch)
Manual templates work when you just need something you can copy into an email or PDF.
Option B: Use Free Invoice App (faster, more consistent)
- Save each couple/client once, reuse forever
- Generate a clean PDF instantly
- Email invoices and track status (draft / sent / paid)
- Upgrade only when you need it: Starter (7 sends/month), Pro (250 sends/month), Pro+ (unlimited + custom domain + team)
Free celebrant tax invoice template (copy/paste)
Copy this into a document. If you’re GST-registered, label it “Tax Invoice” and include GST amounts.
INVOICE (or TAX INVOICE if GST-registered) From: Business name: [Your Celebrant Business Name] ABN: [Your ABN] Phone: [Phone] Email: [Email] Bill To: Client name(s): [Couple Names] Ceremony date: [DD/MM/YYYY] Venue: [Venue] Email: [Client Email] Invoice details: Invoice number: [INV-0001] Invoice date: [DD/MM/YYYY] Due date: [DD/MM/YYYY] Service: - [Ceremony fee + personalised script] $[amount] - [Legal paperwork (NOIM) & lodgement] $[amount] - [Rehearsal attendance] $[amount] - [PA / sound hire] $[amount] - [Travel] $[amount] Subtotal (ex GST): $[amount] GST (10%): $[amount] (only if GST-registered) Total: $[amount] Less booking deposit: -$[amount] Balance due: $[amount] Payment terms: - Balance due [X days] before the ceremony - Bank transfer to: [Account name / BSB / Account] - Reference: Invoice number Notes: - Deposit secures the date and is non-refundable. Thanks!
Deposits and securing the date
Celebrants typically take a deposit at the time of booking (often when the NOIM is signed) and the balance before the ceremony. Invoice the deposit first and subtract it on the final invoice — see our deposit invoice guide. A short cancellation note is worth including.
Do celebrants need to charge GST?
Only if turnover reaches $75,000 in a 12-month period. Many celebrants are under that and don’t register — in which case you issue a plain “Invoice” with no GST. See our guide to invoicing when you’re not GST-registered.
Note: This is general information and not tax advice.
Features celebrants tend to use most
- Deposit + balance: secure the date, then bill the balance before the day.
- Scheduled sending (Pro): queue the balance invoice for the month before.
- Per-service T&Cs (Pro+): attach cancellation terms to every PDF.
- Custom domain (Pro+): send from your own business email.
Conclusion: send your celebrant invoice today
Copy/paste the template above if you just need something quick. For deposits, balance invoices, and tracking, Free Invoice App handles the full workflow.